If you’re looking to turn your upcoming event into something truly memorable—something that guests will still be talking about weeks later—then asking the right questions upfront is key. Before you bring us on board to handle your event’s décor, let’s make sure we’re totally on the same page. The more we know about your vision, budget, venue, and personal style, the easier it will be for us to create a vibe that feels just right. Think of this as a quick checklist that’ll help both of us hit the ground running and set the stage for an unforgettable experience.
Here are some questions you should ask us before we get started:
- What’s the main goal of your event? (Is it a wedding, birthday bash, corporate mixer, holiday party, or something else entirely?)
- Where’s the event happening? (Indoor hall, outdoor garden, hotel ballroom, your backyard?)
- What’s your budget for décor? (This helps us figure out what’s realistic and what’s not.)
- Do you have a specific theme or concept in mind? (Modern, classic, rustic, industrial, something else?)
- What kind of vibe do you want guests to feel? (Glamorous, cozy, elegant, laid-back, formal?)
- What’s the event date and how tight is the timeline? (We need to know when we’re setting up and taking down.)
- Are there any technical or logistical limits at the venue? (Ceiling height, electrical outlets, weight limits, etc.)
- Got any color palettes, materials, or décor elements you absolutely love or hate?
- Will we need to coordinate with other vendors? (Caterers, DJs, photographers, etc.)
- Do you have images or references of the style you’re aiming for? (A Pinterest board would be awesome!)
- How hands-on do you want to be during the planning and design process? (Do you prefer to be involved at every step or let us take the lead?)
- Are there any personal touches you’d like to add? (Monograms, family photos, company logos, inside jokes?)
- What’s your preferred payment method and schedule? (Deposit upfront, installments, final payment after the event?)
- Are there any venue rules we should know about? (No open flames, no confetti, no helium balloons, etc.)
- Would you like a 3D rendering or some sort of mock-up before we go all-in?
- If it’s outdoors, what’s the backup plan for bad weather?
- Would you like to go eco-friendly and use sustainable or recycled materials?
- Who’s responsible for teardown and cleanup after the event? (If it’s us, we’ll handle it. If it’s you, we’ll guide you.)
- Do we need any special permits or sign-offs from the venue management?
- If last-minute changes pop up, how flexible do you want us to be and what’s your threshold for add-ons or tweaks?
- Do you want to highlight any cultural, familial, or organizational traditions?
- How into floral arrangements are you? (Do you want fresh flowers everywhere, minimal greenery, or none at all?)
- Any colors, motifs, or symbols that should be avoided or absolutely included?
- How should we integrate lighting and sound elements with our décor plan?
- Want to check out some of our past work to see what we’re all about?
- If certain décor items don’t arrive in time, what’s the backup plan you’d be cool with?
- Do you have a logo, uniform, or other brand elements you want showcased?
- Any materials or props you’d rather skip altogether? (Plastic, certain colors, certain styles?)
- Need a graphic artist or a custom craftsperson to create unique, one-of-a-kind pieces?
- When’s the best time for us to visit the venue and size it up in person?
Wrapping It Up:
Answering these questions up front helps us bring your vision to life—exactly the way you imagine it. We’re not just about making things look pretty; we’re here to create an atmosphere that truly represents you and your story. Picture your guests stepping into a space that immediately feels like an extension of who you are—something so thoughtfully designed that it leaves them smiling and talking about it long after they’ve gone home. If that sounds like the kind of event you’re after, let’s chat and start turning your ideas into a memorable reality. We can’t wait to team up with you!